Board of Supervisors Minutes April 16,08
Minutes of the Pequea Township Board of Supervisors meeting held April 16, 2008 at 7:00 pm at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa. 17584
ANNOUNCEMENTS:
- Bids will be received and opened for LP Gas on May 5 at 10:30 am. Awarding of a contract will be done May 21, 2008.
- Bids will be received and opened for seal coating of various roads on May 5 at 10:00 am. Awarding of a contract will be done May 21, 2008.
- Bids will be received and opened for a fountain and diffuser system on April 28 at 10:30 am. Awarding of a contract will be done at a special meeting of the Board of Supervisors. It was decided to hold a special meeting and award the contract on April 29, 2008 at 10:00 am.
- Robert Race is absent tonight on vacation. Patsy Davis is absent due to a death in her family. The meeting is being recorded by Gloria Chmiel.
PUBLIC COMMENT: Public comment on items included on the agenda will be taken at the appropriate time. Public comment on items not included on the agenda will be taken at the end of the business meeting. One hour will be allowed at the end of the business for public comment. If you do not get to speak please leave your name with the secretary to be placed on the next meeting agenda. Please come to the podium and limit your comments to five minutes so that others can speak if they wish. Please give your name for the minutes. We will hear public comments on items not previously addressed. We will not hear items of business where decisions have been made by the Supervisors on comments and complaints. It has become redundant to continuously bring them back to the Board. That time can be given to others who wish to speak. The first and foremost priority of this meeting is to publicly conduct Pequea Township business. In that effort, I sincerely ask everyone in attendance to stay focused on what is of best interest for our township and during that process be respectful towards other people’s comments, concerns and/or feelings. Expression of personal feelings of disrespect or disruption of this meeting is not an option, conducting business is.
SOUTHERN REGIONAL POLICE DEPARTMENT REPORT: Copies are on the table. Off. Mitchner added that if you see something that does not look right in your neighborhood please call. Watch for children out on their bikes now.
MINUTES OF THE PREVIOUS MEETING: Copies of the minutes of the March 19, 2008 meeting are on the table. Not everyone wants the attachments to the minutes so they have not been copied. If you wish a copy of the attachments please request them from the office staff. Bruce Groff moved to approve the Mar. 19, 2008 minutes as printed. Virginia Brady seconded the motion. All voted in favor, none opposed.
SECRETARY TREASURER REPORT: A copy of the financial report and bill list has not been done due to the secretary being off this week. Please ask next week for a copy. Bruce Groff moved to approve checks #5610 through #5657 of the General Fund, checks #1812 through #1817 of the Recreation Fund, check #1088 of the Traffic Signal Fund, check #21 of the Park Donation Fund, and check #603 of the Street Light Fund. Virginia Brady seconded the motion. All voted in favor, none opposed.
OLD BUSINESS:
- EAC – No names were received. Appointment of a member was tabled.
- Closing of six (6) large windows in the garage was tabled. No new information was available.
NEW BUSINESS:
- Bruce Groff moved to approve the Holding Tank Agreement for Russell G. and Betty J. Raush for Turkey Hill, LP. Virginia Brady seconded the motion. All voted in favor, none opposed.
- Bruce Groff moved to approve the Privy Agreement for the New Danville Amish Parochial School. Virginia Brady seconded the motion. All voted in favor, none opposed.
- Bruce Groff moved to approve the Letter of Credit for the Pequea Brethren in Christ Church in the amount of $61,600.00. Virginia Brady seconded the motion. All voted in favor, none opposed.
- Bruce Groff moved to approve Cub Scout Pack 105 to hold their annual closing campfire ceremony April 29. Virginia Brady seconded the motion. All voted in favor, none opposed.
- Silver Lane Developers requested release of the Letter of Credit still being held for 16 months following the completion of all improvements on October 16, 2006. At that time ARRO inspected the improvements and found all completed. Bruce Groff moved to release that Letter of Credit. Virginia Brady seconded the motion. All voted in favor, none opposed.
- Virginia Brady moved that the following statement be read into these minutes and also the Pequea Township Zoning Hearing Board minutes. Lancaster County Ag Preserve Board denied the application of Amos S. Lapp, Jr. and Emma S. Lapp to subdivide their 98 acre Pequea Township preserved farm into two smaller farms containing approximately 19 acres and 79 acres respectively, because the Board’s Program Guidelines applicable to the farm and the Grant of Easement dated Feb. 1, 1985 by which the Lapp’s predecessor in title preserved the farm and which was in effect when the applicant acquired the farm do not permit agricultural subdivision of the property. Bruce Groff seconded the motion. All voted in favor, none opposed.
Wes Bruckno added that now Mr. Lapp is applying for a 3 acre subdivision, not a 19 acre as previously requested. Apparently the Ag Board has told him this would be acceptable. That application will be heard in June. Mrs. Brady noted that there are several things that need taken care of on that.
Residents, Tina Virgil, Tim Gilbert and Ken Adams voiced concerns with farmers who are in the Ag Preserve Program not being allowed to subdivide for a farm use.
Mrs. Brady stated that the Ag Board makes decisions on a case by case basis and at that time the stipulations on the agreement are made for the owner of the property, this being 1985. Those stipulations are written on the agreement for that property and passed on to future owners. Any questions on the Ag Preserve Board regulations need to be addressed by the Ag Preserve Board.
- Bruce Groff moved to approve an Intermunicipal Agreement between Pequea
Township and Conestoga Township for equally sharing costs for replacement of the shared bridge on Silver Mine Road and equally sharing any grant monies received. Virginia Brady seconded the motion. All voted in favor, none opposed.
Pequea Township is ranked #1 for a Lancaster County Transportation Grant of $40,000 but the final decision has not been made.
DEPARTMENTAL REPORTS:
Roadcrew - Work report on file.
Zoning/Code Officer – Work Report on file.
Legal Liaison - None
ADVISORY BOARD REPORTS:
Pequea Township Planning Commission – Meeting held April 3, 2008.
Pequea Township Park & Recreation Board – Meeting held April 9, 2008. Chairman, Harry Lehman added that they have met their goals and to date have raised $12,450.38 for Community Days, $2200.00 for Handicap and $1650.00 for a pavilion surface. Special thanks to Mike Rhineer for excavating Box Elder Meadow and to the Porterfield family for seeding it.
Boy Scout, Joel Leicy is building a fireplace by the pavilion as his Eagle Scout project with the help of John Coolidge.
Virginia Brady presented the most recent publication from DCNR for each member of the Park Board, called Creating Sustainable Community Parks.
Harry Lehman noted that he sent Lori Yeich, DCNR an invitation to Community Days.
Pequea Township EAC – Meeting cancelled due to prior commitments.
Lancaster Inter-Municipal Committee – Virginia Brady reported topics discussed was Tattoo Parlors, the Rail Trail, a new contractor with County Radio system and bridges.
The Spring Convention for the Supervisors was held and all three County Commissions were present. Lancaster County has been designated as a Preserve America Community, a National designation.
Justin Evans from Lancaster County Planning Commission will come and speak with the Township regarding the Envision Partnerships. It was decided to set a meeting date after Robert Race returns.
PUBLIC COMMENTS:
- John Hickey - The mowing contract for the Silver Mines Park was awarded to Tom Hodson. When bids are opened for that is it done publicly. Sealed bids should have been opened publicly. Bruce Groff answered yes, that’s how it’s done.
- Harry Lehman – He commended Bruce Groff for deciding not to run for committeeman and asking Jay Reynolds to run for that position. He is excited to see other people from the community become interested in serving their community. Mr. Reynolds is running for Republican Committeeman next Tuesday.
- Jay Reynolds – He thanked Bruce Groff for putting his confidence in him to run for that position and serve his community.
Having no further business the meeting was adjourned at approximately 7:47 pm.
Respectfully submitted,
Patsy L. Davis, Secretary
