Pequea Township

Minutes of the Pequea Township Board of Supervisors meeting held September 16, 2009 at 7:00 pm at the Pequea Township Building,  1028 Millwood Road, Willow Street, PA.

 

Present at the meeting were:                  BOARD OF SUPERVISORS

                                                            Virginia K. Brady, Chairman

                                                            Bruce G. Groff, Vice-Chairman

                                                            Joseph P. Terry, Supervisor

Others present:  Sign-In Sheet Attached

ANNOUNCEMENTS:

·        An initial Tax Collection Committee meeting is scheduled for October 29 at 7 pm in the Planning Commission Conference Room 150 N. Queen Street

·        The Lancaster Farmland Trust annual picnic will be held September 24, 2009 at the Strasburg Rail Road, Rt. 741 with a special ride on the train promptly at 4:30 pm arriving at Cherry Crest Farm’s picnic area around 5 pm. Cost is $10 per person.

 

MINUTES OF THE PREVIOUS MEETING: Copies of the August 19, 2009 minutes are on the table.  Virginia Brady moved to approve the August 19, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

SECRETARY TREASURER REPORT:   A copy of the bill list with financial report is on the table.   Virginia Brady moved to approve the General Fund Checks #6483 through 6538, Recreation Fund checks #1967 through 1978, Street Light Fund check #620, Traffic Signal Fund check #1103-1104, Park Donation Fund check #64, and State Highway Aid Fund check #332-333. Joseph Terry seconded the motion.  All voted in favor, none opposed.

 

GUEST SPEAKER:    Jeanette Eddos, Lancaster Library, gave an annual report on Pequea Township’s use of the library services.  There are 1,165 cardholders with 35,616 items circulated in 2008.  As the result of the state’s funding crisis, the library has begun reducing staff hours and eliminating positions.  Important services and programs are in jeopardy.  The present township donation of $1500 is appreciated.  Any funding for 2010 would be deeply appreciated.

 

Old Business:

1. Virginia Brady moved to change the office hours to 8 am to 4 pm Monday through Friday.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. Virginia Brady moved to add the computer/internet/cell phone policies to the Non-Uniform Personnel Policy.  Joseph Terry seconded the motion. All voted in favor, none opposed.
3. Virginia Brady moved to authorize the solicitor to proceed with advertising to consider amending Pequea Township Zoning Ordinance to revise provisions governing the expiration of special exceptions and conditional use approvals at the October 21, 2009 meeting.  Bruce Groff seconded the motion.  When the vote was taken, Virginia Brady and Bruce Groff voted yes.  Joseph Terry voted no, opposed.
4. Virginia Brady moved that the Board of Supervisors ratify and confirm the execution by Virginia K. Brady in her capacity as Chair of the Board of Supervisors of the Letter Agreement dated September 15, 2009, between AREVA NP Inc. and the Township relating to the delivery of steam generators to Three Mile Island in the form and content presented at this meeting.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

New Business:

1. Virginia Brady moved to approve the renewal of the Winter Traffic Service Agreement with PaDot. Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. A request has been made by property owner, Joe Perry for his property located at 40 Whipporwill Dr. for a waiver of the 100 foot minimum well isolation distance from the proposed absorption area to the well, to repair the existing malfunctioning system.   He will obtain 60 feet from his well.  All neighboring wells are greater than 100 feet away.  Amos Miller, SEO, has reviewed the request, made an on-site inspection, and has recommended approval of the waiver as the best possible method of correction. Virginia Brady moved to approve a waiver for Joe Perry for property located at 40 Whipporwill Dr. for the 100 feet requirement distance from the well for replacement of an on-lot sewage system as the best possible method of correction.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
3. No Parking Newswanger Road – Bruce Groff discussed the possibility of posting No Parking signs on Newswanger Road.  He felt that when vehicles are parked on both sides of the street, there is not sufficient width for emergency vehicle access to the residents living there.  Plowing snow is difficult.  A resident living there was present and objected to posting No Parking signs.  Supervisors tabled this business until looking at the road and will hold further discussion at the October meeting. 
4. Virginia Brady moved to adopt Resolution 325-2009 to execute and provide all information necessary to the PA Dept of Transportation by an Electronic Access Licensing Agreement. Joseph Terry seconded the motion.  All voted in favor, none opposed.
5. Jacob King and Stephen King were present to request removal of the old pony truss bridge on Bylerland Church Road.  They reported children climbing the span and it is not in a safe condition to be left over the Pequea Creek.  The King’s offered to take the old bridge and restore it for their private use.  The Supervisors agreed to consider their proposal after receiving cost details from the King’s and speaking with DEP.  A decision will be made at the October meeting if the information is received.
6. It is necessary to set UCC Board of Appeal fees. Costs for advertising a legal notice, mailing, an appearance fee for a stenographer and original transcript needs to be considered when setting fees for an appeal.  LIMC has requested other municipality fees as a guide.  The Supervisors decided to table this until more information is obtained.
7. Discussed was a request by residents at 606 Woodhall Dr. to transfer their taxing rights from Pequea Township to West Lampeter Township so that their children can attend Lampeter Strasburg School District.  The Neumann’s stated they were not aware of their right to choose at the time of purchase of their home approximately seven years ago but since the boundary line runs through their property they wished to exercise that right at this time. Virginia Brady moved to deny the request of Beth & Ken Neumann 606 Woodhall Dr. to transfer their taxing rights to W. Lampeter Twp.  Joseph Terry seconded the motion.  All voted in favor, none opposed. The Neumann’s asked if they had any recourse to the decision.  The Supervisors advised the Neumann’s to speak with an attorney.

 

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Legal Liaison – Virginia Brady reported speaking with Mr. Crosswell on AREVA.

Zoning/Code Officer – Work report on file.  Wes Bruckno added that he felt the Supervisors needed to look at the Stormwater Management Ordinance for areas that  could be improved as required by DEP.  A recent incident involving an owner emptying their swimming pool in Millwood Village resulted in several gallons of water running down the township right-of-way and onto the property of Jackie Johns at 10 Pine Lane.  The Stormwater Management Ordinance could be amended to define the emptying of swimming pools as a specific violation.  Neither the Stormwater Management Ordinance or the Zoning Ordinance clearly defines this as a violation.   Joseph Terry moved to allow Wes Bruckno to investigate improvements to the Stormwater Management Ordinance as required by DEP.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

Southern Regional Police Dept. – Work reports and Police Commission meeting minutes are available on the table.  Bruce Groff added that Manheim Township Police Department will receive the contract to cover Lancaster Township starting January 2010. 

 

ADVISORY BOARD REPORTS: Minutes of the advisory board’s are on the table.

Pequea Township Planning Commission – Meeting held Sept. 3, 2009.

Pequea Township Park & Recreation Board – Meeting held Sept. 9, 2009.  Harry Lehman, Chairman, gave a report on recent activities at the park.  He requested that $1300.00 of the Park Donation Fund be approved for use to pave the radiuses on the Hike and Bike Trail.  Virginia Brady moved to approve this request.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  Jackie Johns requested that the trees planted on the Memorial Trail be maintained with spraying herbicides, fertilizing, etc. Some of the trees are dying.  Is Pequea Township going to replace those trees that died?  Harry Lehman, Chairman suggested that a policy be developed on this issue.  The Park Board will work on a policy to present to the Supervisors.  Mr. Lehman presented a Pavilion Rental Policy to the Supervisors for review.  The Supervisors will make a decision on this policy at the October meeting. 

Lancaster Inter-Municipal Committee – Virginia Brady reported that LIMC met at Pequea Township this month.

Lancaster County Planning Commission – Virginia Brady nothing discussed for Pequea Township.

Environmental Advisory Council – Chair, MaryAnn Robins, read an apology for her absence at the last two EAC meetings. Due to changes in her work schedule she was not able to attend.

 

PUBLIC COMMENT:

• John Hickey reported a resident cutting and selling firewood along Route 272 and piling it very close to the roadway.  Wes Bruckno will address this.
• James Haines questioned the possibility of opening Newswanger Road to New Danville Pike.  Bruce Groff replied that was not a consideration, just the no parking.  Supervisor, Joe Terry suggested No Parking During Snow Removal rather than just No Parking.  This suggestion will also be considered.
• Thelma Hodson and a few of her neighbors were present to question the resurfacing of their street with oil and chip.  She and her neighbors would prefer macadam on the development streets.  They said they did not receive a notice before the work was done.  It seems to her that the oil and stone mix is not correct; it’s not bonding.  She feels the Roadmaster is not doing a proper job.  Was this project bid and was there more than one to choose from. The contractor left without finishing the street.  Bruce Groff, Roadmaster assured Ms. Hodson that the proper mix of oil and chip was being applied to her street; the contractor will be back to complete when the weather is appropriate; proper procedure was followed for bidding and awarding of the contract for this project.  The seal coat is applied to preserve the macadam road surface and costs much less than macadam per mile.   Even though Mr. Groff requested notices be prepared and intended to deliver notices there was not time before the contractor called to start.   Mrs. Hodson also felt that Mr. Groff holding the position of Roadmaster while being an elected supervisor is a conflict of interest.  Mrs. Brady said this is allowed under the 2^nd Class Township Code.
• Jackie Johns asked where the proposed “Burn Ordinance” is that was reviewed by the EAC.  John Hickey stated that he will prepare a letter regarding their review comments. 
• A resident asked if there is any ordinance to regulate soliciting in the Township.  Wes Bruckno stated there is no ordinance.  If any problems you need to contact the police.
• Thelma Hodson thanked the Township for making the owner of 343 Sprecher Road clean up the property.  It looks much better.

 

Having no further business the meeting was adjourned at approximately 9:10 p.m.

 

                                                            Respectfully submitted,

 

 

                                                            Patsy L. Davis, Secretary

 

 

 

 

Minutes of the Pequea Township Board of Supervisors meeting held August 19, 2009 at 7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa. 17584

 

Present at the meeting were:                  BOARD OF SUPERVISORS

                                                            Virginia K. Brady, Chairperson

                                                            Bruce G. Groff, Vice-Chairman

                                                            Joseph P. Terry, Supervisor

Patsy L. Davis, Secretary-Treasurer

Others Present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:  None

MINUTES OF THE PREVIOUS MEETING: Copies of the July 15, 2009 minutes are on the table.  Virginia Brady moved to approve the July 15, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

SECRETARY TREASURER REPORT:   A copy of the bill list with financial report is on the table.   Virginia Brady moved to approve General Fund Checks #6430 through #6482, Recreation Fund checks #1956 - #1966, Street Light Fund check #619, Traffic Signal Fund check #1102, Park Donation Fund check #63, and State Highway Aid Fund checks #330- #331. Bruce Groff seconded the motion.  All voted in favor, none opposed.

AWARD CONTRACT FOR SEAL COATING ROADS

Bids were opened August 17, 2009 at 10 am.  Present at bid opening were:  Patsy Davis, Secretary and Paul Frymyer, Road Crew

Bids were received from the following:  Unit Price         Total

Martin Paving, Inc.                                           $1.359             $47,102.91

Stewart & Tate, Inc.                                         $.957               $33,169.62

Virginia Brady moved to award the contract for seal coating to Stewart & Tate at the unit price of $.957 for a total of $33,169.62.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

     OLD BUSINESS:

1. Steam Generator – The move will impact four (4) traffic signals in Pequea Township.  Discussed was Pequea Township Liability/PIRMA Recommendation. The secretary has contacted Sue Coleman, Project Manager, AREVA.  Dan Bower, AREVA has contacted PIRMA and discussed exactly what will occur during the move through each traffic signal.  PIRMA is advising that an agreement is prepared by the township solicitor for the liability to be covered by AREVA.  Included in the agreement will be that Pequea Township is reimbursed for any expenses.  Dan Bower, AREVA has agreed to the requests.  The project is now scheduled to start in mid-Sept. Virginia Brady moved to proceed with an agreement as advised.  Joseph Terry seconded the motion.  When the vote was taken Virginia Brady and Joseph Terry voted yes.  Bruce Groff voted no, opposed.

 

NEW BUSINESS:

1. 1.        Aaron Smucker Mylar – Virginia Brady moved to approve the signing of the plan mylar for Aaron Smucker. Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. 2.        Request for Complimentary Internet Service from Comcast for both Pequea Township Volunteer Fire Companies – Virginia Brady moved to approve the request.  The motion was seconded by Bruce Groff.  All voted in favor, none opposed.
3. 3.        Humane League Contract Renewal for 2010 - Cost for 2010 $2614.80.  Virginia Brady moved to approve the contract agreement with the Humane League for 2010.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
4. 4.         Delegate and Alternate - Tax Collection Committee for Lancaster County under Act 32.  Virginia Brady moved to appoint Joseph Terry as delegate to the Tax Collection Committee for Lancaster County.  Bruce Groff seconded the motion.  All voted in favor, none opposed.  Virginia Brady moved to appoint Virginia Brady as alternate to the Tax Collection Committee.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
5. 5.        Joseph Terry moved to enter into the Southern Lancaster County Intermunicipal Council Agreement.  Bruce Groff seconded the motion. All voted in favor, none opposed.
6. 6.        Release Letter of Credit Millwood Village Phase III – An on-site inspection was done by the township engineer on August 17, 2009.  Recommendation was made to release the remaining $9,000.00.  All items have been completed. Virginia Brady moved to release the remaining $9,000.00 in the Letter of Credit #604037 for Millwood Village Phase III as recommended by the township engineer.  Bruce Groff seconded the motion.  All voted in favor, none opposed. 

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.  Bruce Groff added that Manchester Village cul-de-sacs are completed with milling and base.  Mr. Groff showed the first crop of walnuts and acorns from trees planted at Silver Mine Park to sustain wildlife in the park.

Zoning/Code Officer – Work report on file. Mr. Bruckno was not present and Virginia Brady stated the updates for the following will be addressed at the September meeting.

• Proposed Amendment to Zoning Ordinance/Expiration of Special Exceptions and Conditional Uses
• Solar Energy System Ordinance and Wind Energy System Ordinance
• Virginia Brady noted a property situation on Sprecher Road.  Virginia Brady authorized the Zoning Officer to proceed with a violation notice.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

Legal Liaison – Virginia Brady reported a brief contact with Mr. Crosswell.

Southern Regional Police Dept. – Work reports and Police Commission meeting minutes are available on the table.  Corporal Mitchner was present and read the July report.

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission – Meeting held August 6, 2009.

Pequea Township Park & Recreation Board – Meeting held August 12, 2009.

Pequea Township EAC – John Hickey was present.  There was no quorum for the meeting scheduled August 11, 2009. Mr. Hickey requested that the Chairperson be contacted to see if she intends on participating.  That person has only attended one meeting and has not returned his phone calls.  The Supervisors agreed to send a written letter of inquiry.

Lancaster Inter-Municipal Committee – Virginia Brady reported discussed at the meeting was composting and the UCC Board of Appeals.

Lancaster County Planning Commission – Virginia Brady reported nothing was discussed for Pequea Township.

PUBLIC COMMENT:

• Bob Porterfield asked what is happening on Indian Hill Road bridge.  He would like to be involved in the design for the bridge replacement.  Bruce Groff said he will contact Mr. Porterfield.
• Bob Porterfield reported the house on the vacant property on Indian Hill Road needs to be inspected.  The roof is caving in and it’s blighted.  This will be given to Wes Bruckno to be addressed.
• Virginia Brady requested that Jack L. McSherry submit bridge credentials in connection with engineering for Indian Hill Road bridge.  Bruce Groff will contact him.
• John Hickey asked if all of Herrville Road is being widened and resurfaced.  He lives at 131 Herrville Road.  Bruce Groff replied that PADOT agreed to widen and resurface the portion of Herrville Road from their building to 272 North. Nothing else is planned for now.
• Russ Kauffman reported that yews need trimmed on a property on Boehm’s Road.  Bruce Groff stated that the property owner has been contacted and trimming was done.  Mr. Kauffman also reported two holes at Clairmont Drive and Boehm’s Road need filled.  Bruce Groff will take care of it.

 

Having no further business the meeting was adjourned at approximately 7:55 p.m.

 

                                                                        Respectfully submitted,

                                                                        Patsy L. Davis, Secretary

 

 

 

SOUTHERN REGIONAL POLICE DEPARTMENT

3284 MAIN STREET, PO BOX 254, CONESTOGA, PA 17516

PHONE:  872-0352 

SUPPORT YOUR LOCAL POLICE K-9

The Southern Regional Police Department is currently raising funds for a K-9 Unit.  The K-9 Unit will consist of a trained dog handler (Officer Carter) and a German Shepherd, which will be a "Dual-Purpose" K-9, trained in many aspects of law enforcement.  The K-9 will be used for patrol, officer protection, suspect apprehension as well as drug, weapon and suspect detection.  The cost to start a K-9 unit has been determined to be approximately $26,000 and an approximately $2,000 per year.  The initial cost will cover the training, food, and living expenses for the K-9.

The K-9 Unit will be a vital part of the police department for the above listed uses, as well as community events and appearances, while also being a resource for surrounding departments.  The Southern Regional Police Departments jurisdiction covers 28 square miles, which includes residential neighborhoods, farmland, businesses and densely wooded river hills.  The addition of a K-9 unit will greatly improve officer safety by giving the department another resource as they often respond to calls for service alone in areas where back-up is miles away and radio coverage is unavailable at times.

The department is seeking donations for the K-9 Unit from businesses, organizations and residents therefore preventing a tax strain to be placed on those who are unable to afford additional expenses at this time.  The department has received much support from the community for the effort, yet we are still nowhere near our target amount to start and sustain a K-9 Unit.  The department as a whole thanks you in advance for your generous donation towards our common goal to make the community a safer place to live, work and raise a family.

PLEASE CONTACT OFFICER CARTER OR OFFICER LAWRENCE AT 717-872-0352 FOR ANY QUESTIONS.  YOU MAY MAKE YOUR DONATION AT THE POLICE STATION 3284 MAIN STREET, CONESTOGA, PA.  OR BY MAIL AT P.O. BOX 254, CONESTOGA, PA. 17516 ATTN. SRPD K-9 FUND.  PLEASE MAKE CHECKS PAYABLE TO:  SRPD K-9 FUND.

YOU MAY STOP AT PEQUEA TOWNSHIP OFFICE AND PICK UP A FORM TO MAKE YOUR DONATION TO THE SOUTHERN REGIONAL POLICE DEPARTMENT OR WE CAN FAX YOU A FORM.  PLEASE CALL US AT 717-464-2322.

 

Minutes of the Pequea Township Board of Supervisors meeting held July 15, 2009 at 7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa.

 

Present at the meeting were:   BOARD OF SUPERVISORS

                                                            Virginia K. Brady, Chairperson

                                                            Bruce G. Groff, Vice-Chairman

                                                            Joseph P. Terry, Member

 

Secretary-Treasurer, Patsy Davis

Zoning/Code Officer, Wes Bruckno

Others Present:  Sign-In Sheet Attached

 

ANNOUNCEMENTS:

• The Don Bachman family called to say thank you to those responsible for the wonderful maintenance of the memorial tree planted at the Silver Mine Park.
• Jackie Johns sent a thank you for going to the meeting at the Marriot on July 29.
• Mrs. Kreider, on Newswanger Road, sent a thank you to the road master for the resurfacing.
• We have a CD on Neighborhoods of Lancaster County showing what high density really looks like.  This is available if you would like to view it.  There is a hard copy that will be available.
• There is an update here on the Steam Generator Moving through Pequea Township and will be discussed later in the meeting.

 

MINUTES OF THE PREVIOUS MEETING: Copies of the June 24, 2009 minutes are on the table.  Virginia Brady moved to approve the June 24, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

SECRETARY TREASURER REPORT:   A copy of the bill list with financial report is on the table.  Virginia Brady moved to approve General Fund Checks #6417 through #6429, Recreation Fund checks #1954 - #1955, and Park Donation Fund check #62.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

PUBLIC HEARING - Proposed Amendments to the Text of the Pequea Township Zoning Ordinance – 1992, as amended, to revise regulations in the Steep Slope Conservation District and to delete the Karst Hazard District in its entirety.  A copy of the proposed amendment is on the table.

Submitted into the record are the following:

1. A copy of the Legal Notice appearing in the Lancaster Newspapers on June 29 and July 6, 2009.
2. A copy of the notice that has been posted at the Pequea Township Building.
3. A copy of the Pequea Township Planning Commission review comments made at the January 8, 2009 meeting.  A copy of an additional review by Pequea Township Planning Commission done on May 7, 2009 of the Lancaster County Planning Commission comments of February 24, 2009.
4. A copy of the Lancaster County Planning Commission review comments dated February 24, 2009.
5. A receipt for filing of a copy of the proposed amendment from the Lancaster County Law Library dated June 25, 2009.

Comments from the floor

Harry Lehman:  “I think it’s a good thing we are changing this.  It is just a hindrance to people with the previous steep slope at 10% and I think that Wes has done a good job explaining it to people at the Planning Commission, the EAC and here at the Supervisors meetings.  This just lines us up with DEP at the 25% if I remember.  It keeps it nice and clean.  It saves the applicants a lot of money.  They don’t have to go before the Zoning Hearing Board.  Not only do the applicant’s have to spend money, of course, the Township has to spend money to hold the meeting; pay the solicitor, the stenographer, and the Board members.  I just think it really cleans things up.  I appreciate all Wes’s work on this.”

Comments from the Supervisors

Joseph Terry:  “I fully support these changes.”

Bruce Groff:  “Same here.”

Virginia Brady:  “My only comment is, if you travel south on 272, the grade at the Buck hill, going down hill, is 12%.  That is kind of a steep hill.  So, twice that is a really steep hill.  It’s not my concern what DEP says.  25% is really high.”

Joseph Terry moved to adopt Ordinance #160-2009 to amend the text of the Pequea Township Zoning Ordinance-1992, as amended, to revise regulations in the Steep Slope Conservation District and to delete the Karst Hazard District in its entirety.  Bruce Groff seconded the motion.  When the vote was taken Joseph Terry and Bruce Groff voted yes, in favor.  Virginia Brady voted no, opposed.

 

OLD BUSINESS:

1. Summerfield Development – Virginia Brady addressed the need for an amendment to the Pequea Township Zoning Ordinance text for a Neighborhood Development extension of time granted by the Board of Supervisors.  Under the current regulations only one (1) time extension is permitted.  Summerfield Development has received one (1) time extension that will expire on Nov. 15, 2009. In order to grant another extension the Supervisors must agree to amend that text.  Bruce Groff presented a synopsis of the Summerfield history and the reasons for the developers request made for time extensions.   Wes Bruckno presented a review of Summerfield history and options for a decision.  “You may decide to grant one extension or four extensions at your discretion.  Many Townships allow that.”  Mr. Bruckno offered to draft the text amendment for review at the 8/6/09 Pequea Township Planning Commission meeting and the Lancaster County Planning Commission meeting.  Bruce Groff moved to authorize Wes Bruckno to draft the text amendment to grant time extensions at the discretion of the Supervisors and to coordinate that effort with Bill Crosswell and coordinate reviews by the Pequea Township Planning Commission and the Lancaster County Planning Commission.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
2. Personnel Evaluation – Joseph Terry reported that several forms were obtained and distributed to the Supervisors.  Bruce Groff requested to come up with an evaluation form as those sample forms did not seem appropriate.  Joseph Terry moved to have the Roadmaster compile a form for employee evaluation by August 1 and to complete evaluations by August 19.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

NEW BUSINESS:

1. Computer Use Policy – Internet Policy – Cell Phone Use Policy – Joseph Terry reported that sample policies were obtained and distributed to the Supervisors.  Virginia Brady moved to have Patsy Davis work on a policy for computer, internet and cell phone use.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. Steam Generator – The move will impact four (4) traffic signals in Pequea Township.  PIRMA, the township insurer, is requiring an agreement, bond, and a certificate of additional insured be issued to Pequea Township from AREVA and suggested  that these documents be reviewed by the township solicitor.  Virginia Brady moved to require an agreement, bond, and a certificate of additional insured from AREVA, and to have the township solicitor review the documents.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  Pat Davis, secretary, has made phone calls to the noted contacts to find out if the documents will be sent to Pequea Township.

 

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file.

Legal Liaison – Virginia Brady reported speaking with Mr. Crosswell one time on Summerfield, for the information tonight.

Southern Regional Police Dept. – Work reports and Police Commission meeting minutes are available on the table. Officer Diane Carter read the June report.  Bruce Groff announced that Patty Davis will have Chicken BBQ tickets for sale for the K-9 Unit.  The Police Dept. will soon have a website for residents.  Off. Ryan Lawrence has left a Public Newsletter on the table for residents.

 

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission – Meeting held July 2, 2009.

Pequea Township Park & Recreation Board – Meeting held July 8, 2009.

Harry Lehman reported that he raised funds for the handicapped uses in the Park Donation Fund.  He would like permission to use that money to build a platform and shelter for the porta potty.  Virginia Brady moved to approve the handicapped funds be used to build a platform and shelter for a porta potty.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

Pequea Township EAC – Next meeting August 11, 2009.

Lancaster Inter-Municipal Committee – Virginia Brady – At the July 8 meeting, Radon Ordinances were discussed.  Pequea Township is far ahead on this as we developed ours at least ten years ago. Members and guests had an opportunity to tour the Convention Center and attend the annual dinner meeting at the Marriott on July 29. 

Lancaster County Planning Commission – Virginia Brady reported discussing Summerfield.

 

PUBLIC COMMENT:

• Virginia Brady pointed out the information in today’s newspaper article was incorrect.  Mr. Engle will make corrections.
• Joseph Terry reported that he cannot attend the Southern Lancaster County Inter-Municipal Council meeting scheduled next Tuesday.  Virginia Brady will attend.

 

MEETING ADJOURNED:  Having no further business the meeting was adjourned at approximately 8:25 p.m.

Respectfully submitted, Patsy L. Davis, Secretary

 

Minutes of the Pequea Township Board of Supervisors meeting held June 24, 2009 at 7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa.

 

Present at the meeting were:                  BOARD OF SUPERVISORS

                                                            Virginia K. Brady, Chairman

                                                            Bruce G. Groff, Vice-Chairman

                                                            Joseph P. Terry, Member

Secretary-Treasurer, Patsy L. Davis

Zoning/Code Officer, Wes Bruckno

Others present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:

• Virginia Brady, Wes Bruckno met with Lancaster City Public Works representatives, West Lampeter Twp representatives and ARRO Consulting to be brought up to date on the public water supply in the area.

 

MINUTES OF THE PREVIOUS MEETING: Copies of the May 20, 2009 minutes are on the table.  Virginia Brady moved to approve the May 20, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

SECRETARY TREASURER REPORT:   A copy of the bill list with financial report is on the table.  Virginia Brady moved to approve checks #6353 through #6416 of the General Fund, checks #1941 through #1953 of the Recreation Fund, check #616-#618 of the Street Light Fund, checks #57 through #61 of the Park Donation Fund, and check #1101 of the Traffic Signal Fund.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

OLD BUSINESS:

1. Amendments to the Pequea Township Zoning Ordinance –   Virginia Brady moved to rescind the May 20, 2009 motion to approve the Karst Hazard and Steep Slope amendments as they are currently written. Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. Virginia Brady moved to authorize the township solicitor to take necessary action to advertise a public hearing for the consideration and enactment of the proposed Steep Slope and Karst Hazard Zoning Ordinance amendments for the regular scheduled meeting on July 15, 2009 at 7:00 pm.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

NEW BUSINESS:

1. Bids were opened June 8, 2009 for contracted road work in Manchester Village.  Present at bid opening was Patsy Davis and Paul Frymyer.  One bid was received from:  Pennsy Supply dba McMinn’s Asphalt, Inc. for the following:

Item No.1 – 1,236 Ton 19.0MM PG 64-22 Binder Course 0 to .3 million ESAL’s SRL=Any 3 inch depth for a Unit Price of $55.25.

Item No. 2 – 6,865 SY Mill road surface 2.5” + or -, Township to haul milling off site for a Unit Price of $1.90.  Total Bid was $81,332.50  Virginia Brady moved to award the contract for road work in Manchester Village to Pennsy Supply dba McMinn’s Asphalt, Inc. for Item No. 1 at the unit price of $55.25 per ton and Item No. 2 at the unit price of $1.90 per SY.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

2. Bids were opened June 17, 2009 for a new roller.  Virginia Brady moved to award the contract to low bidder, Modern Equipment Sales & Rental Co. 1223 Manheim Pike, Lancaster, Pa. 17603 for the Dynapac CC800 Tandem 1.5-2 Ton Asphalt Roller for the net cost of $9,900.00 with the trade-in of the 1989 Bomag BW90 ADL for $2,100.00.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
3. Virginia Brady moved to ratify and confirm the execution of the Authorization to Enter by Bruce Groff conditioned upon any clarification which may be necessary or desired as to the terms and conditions of the Authorization.  Bruce Groff seconded the motion.  All voted in favor, none opposed.  A work trailer has been parked at the Silver Mine Park for a construction project.  An agreement has been made for $400 per month rental and monthly payment of the PPL electric bill. 
4. Virginia Brady moved to authorize the revenue from PADOT and/or J.D. Eckman, Inc. for the rental income for use of the property at Silver Mine Park to be deposited in the General Fund.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file. Mr. Bruckno reported on the meeting on public water supply that he and Virginia Brady attended June 2.  The City of Lancaster’s current pumps and storage facilities can no longer supply water to proposed new developments in the Lampeter and Willow Street areas.  Some large upgrades are needed.

Legal Liaison – Virginia Brady reported contacting Mr. Crosswell on issues discussed tonight.

Southern Regional Police Dept. – Work reports and Police Commission meeting minutes are available on the table.

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission – Meeting held June 4, 2009.

Pequea Township EAC – No meeting on June 9, 2009 due to no quorum.

Pequea Township Park & Recreation Board – Meeting held June 10, 2009. 

1. Harry Lehman, Chairman requested permission to hold a third Community Day event May 15 and May 16, 2010.  Virginia Brady moved to approve the 2010 Community Day event.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. Harry Lehman reported that the Elam Stoltzfus family, New Danville Pike, has shored up the barn at the park on two occasions and are requesting permission for a one-night campout for their family.  Virginia Brady moved to approve the Elam Stoltzfus one-night campout.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

Lancaster Inter-Municipal Committee – Virginia Brady reported that Senator Brubaker was present and spoke on the Chesapeake Bay preservation.

Lancaster County Planning Commission – Virginia Brady

1. A Solar Energy System Ordinance and a Wind Energy System Ordinance proposed for Manheim Twp was reviewed by LCPC.  Virginia Brady moved to forward copies to the Pequea Township Planning Commission and Zoning Officer, Wes Bruckno for review and comment.  Bruce Groff seconded the motion.  All voted in favor, none opposed.  Joseph Terry moved to also forward copies to Pequea Township Environmental Advisory Council for review.  Bruce Groff seconded the motion.  When the vote was taken Joseph Terry and Bruce Groff voted yes.  Virginia Brady voted no, opposed.

 

PUBLIC COMMENT:

1. John Hickey commented that the people in Pequea Township should have a chance for input on the two Solar Energy and Wind Energy Systems Ordinance’s to be reviewed.  Virginia Brady replied that the process for adopting new ordinances include a public hearing before adoption where residents have a chance to give their comments.
2. Joseph Terry moved to perform mid-year and annual written employee evaluations for all full time employees and a review of the current personnel policy.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
3. Joseph Terry moved to have Virginia Brady perform the evaluation for Patsy Davis and Gloria Chmiel, the office staff; and to have Bruce Groff perform the evaluation for the road crew employees.  Virginia Brady seconded the motion.  All voted in favor, none opposed.
4. Virginia Brady moved to have Joseph Terry perform the evaluation of Roadmaster, Bruce Groff.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
5. Bruce Groff requested the business items proposed by Joseph Terry this evening be placed on the agenda in the future so that the Supervisors are prepared for discussion.  Mr. Terry agreed to do this in the future.
6. John Hickey asked how the bridge on Marticville Road was chosen for replacement over other bridges in Pequea Township.  Bruce Groff replied that this is a PADOT bridge.

 

Having no further business the meeting was adjourned.

 

                                                            Respectfully submitted,

 

                                                            Patsy L. Davis, Secretary

Minutes of the Pequea Township Board of Supervisors meeting held May 20, 2009 at

7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa.

 

Present at the meeting were:            BOARD OF SUPERVISORS

                                                                        Virginia K. Brady, Chairman

                                                                        Bruce G. Groff, Vice-Chairman

                                                                        Joseph P. Terry

Secretary-Treasurer, Patsy L. Davis

Zoning/Code Officer, Wes Bruckno

Others Present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:

• Thank you to the Pequea Township Park & Recreation Board for a second Silver Mine Park Community Days event and to all the volunteers who helped again this year.  Thanks to all who participated and to those who contributed funds to make this possible.
• Bruce Groff added this thanks to all the volunteers.  Special thanks to Harry Lehman, who chaired the event, he did an outstanding job; and the Park & Recreation Board for a well planned and executed event; Phil Chmiel, Park employee, who kept things cleaned up; John Coolidge, who gave tours of the Silver Mine, which was a great hit; and the Native American Dancers, who were also talked about quite often.
• Bruce Groff congratulated Harry Lehman and Jay Reynolds for their winning the primary election seats for Supervisor.
• Joseph Terry thanked everyone involved for the Community Day events.

 

MINUTES OF THE PREVIOUS MEETING: Copies of the April 15, 2009 minutes are on the table.  Virginia Brady moved to approve the minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

SECRETARY TREASURER REPORT:   A copy of the bill list and financial report is on the table.  Virginia Brady moved to approve checks #6295 through #6352 of the General Fund, checks #1934 through #1940 of the Recreation Fund, check #615 of the Street Light Fund, checks #49 through #56 of the Park Donation Fund, check #1100 of the Traffic Signal Fund, and check #328 of the State Highway Aid Fund.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

OLD BUSINESS:

1. Amendments to the Pequea Township Zoning Ordinance -  LCPC review recommendations to the proposed Steep Slope and Karst Hazard amendment were reviewed by  Pequea Township Planning Commission (PTPC) on  May 7, 2009.  Discussion was held regarding the comments of the PTPC; should the amendments wait to be added in a possible Subdivision and Land Development Ordinance that is presently being reviewed or should the amendments be acted upon now.  Virginia Brady moved that the zoning amendments be folded into that Subdivision and Land Development Ordinance (SALDO) as discussed.  Bruce Groff seconded the motion.  Joseph Terry commented that he felt it would be beneficial to pass the zoning amendments now as the possible SALDO is at best several months away from being done. .  Bruce Groff then withdrew his second.  The motion died.  Bruce Groff said he felt the decision should be tabled and township engineer should look at the proposed amendments.  Virginia Brady asked Bruce Groff if that was a motion he just made? He said yes.  Virginia Brady seconded the motion. No vote was taken on that motion.  Virginia Brady moved to strike all previous motions.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  Joseph Terry moved to approve the Karst and Steep Slope amendments as they are currently written.  Bruce Groff seconded the motion. All voted in favor, none opposed.
2.  Heatherfield – The developer has corrected all deficiencies.
3. Summerfield Pumping Station– SLSA/DEP – Bruce Groff addressed a question from DEP on the position of Pequea Township for the developer to either upgrade the existing pump station on W. Penn Grant Rd. or build a new pump station for the Summerfield development.  Bruce Groff moved to write a letter to DEP supporting the design of upgrading the existing pumping station, primarily for the safety of the residents living down there.   Joe Terry commented that he felt it was not the position of the Supervisors to make that recommendation.  The motion died for lack of a second.  Mr. Groff stated he will send a letter on his own.

NEW BUSINESS:

1. Aaron K. Smucker – A subdivision is proposed at 2964 Shiprock Road of one 10.645 acre building lot from the existing 74.29 acres.  The lot is located solely in West Lampeter Township.  Virginia Brady moved to waive the requirements for plan processing and transfer the authority to review, process and record the plan to West Lampeter Township.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
2. Aaron K. Smucker –  Virginia Brady moved to approve the Sewage Planning Module by Resolution #59 for Plan Revision for Land Development for Aaron K. Smucker.  Bruce Groff seconded the motion.  All voted in favor, none opposed. 
3. ASA- Virginia Brady moved to approve the request by Clifford L. & Nancy J. Charles to include 101.8 acres located at 2227 New Danville Pike in the Pequea Township Ag Security Area.  Bruce Groff seconded the motion.  All voted in favor, none opposed.   
4. Bid Opening May 4, 2009 – Virginia Brady moved to reject all bids received and opened on May 4, 2009 for the MS-944 Road Project due to incorrect wording for reclamation on the advertisement and bid proposal.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  Virginia Brady moved to ratify and confirm the new solicitation of bids for the MS-944 Road Project as re-bid with proper wording to mill road surface 2.5” + or – with Township to haul milling off site. Bruce Groff seconded the motion.  All voted in favor, none opposed. Prevailing Wage Act 442 applies. Bids will be opened on June 8, 2009 at 10:00 am. and awarding will be done June 17, 2009 at 7:00 p.m.
5. Act 32 LCTCB Resolution  - Virginia Brady moved to adopt Resolution #329-2009.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
6. Pequea Pulse Newsletter – Bruce Groff moved to have all three Supervisors read the Pequea Pulse newsletter before printing and all are in agreement with the articles.  Joseph Terry seconded the motion.  All voted in favor, none opposed. 
7. Bruce Groff requested approval to purchase a new roller for $9,900.00 from the State Highway Aid Fund.  No bidding is required for less than $10,000.00.  Three cost quotes were obtained as required.  The trade-in of the old roller brings the cost to $9,900.00.  Purchase has been approved by the PaDot representative.  Supervisors requested more information before approving the purchase.  They agreed to set a special meeting if necessary.

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file.  Wes Bruckno reported an enforcement issue. Virginia Brady moved to send the enforcement letter as proposed by the zoning officer.  Joseph Terry seconded the motion. All voted in favor, none opposed.

Legal Liaison – Virginia Brady reported speaking with the solicitor twice.

Southern Regional Police Dept. – Work reports and Police Commission meeting minutes are available on the table.  April 2009 is not yet available.  The secretary has contacted Chief Fiorill.

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission – Meeting held May 7, 2009

Pequea Township EAC – No meeting in May 2009.  Joseph Terry moved to have Patsy Davis compile answers to the questions asked on the April EAC minutes.  Virginia Brady seconded the motion.  All voted in favor, none opposed.

Pequea Township Park & Recreation Board – Meeting held May 13, 2009.  Harry Lehman thanked the Board of Supervisors for their support; the members of the Park & Recreation Board, the volunteers and all who supported Community Days.  There were a total of 50 events this year.  $1,827.45 was raised in donations. 

Heather Hegelgans was present to show her plan for a playground and request permission to start the initial planning.  Joseph Terry moved to allow the initial planning.  Virginia Brady seconded the motion.  All voted in favor, none opposed.

Scout, Caleb Bollinger would like to proceed with a flag burning project as his Life Project at the Park on Flag Day, June 14.  Virginia Brady moved to allow the project.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

Lancaster Inter-Municipal Committee – Virginia Brady reported no meeting.

Lancaster County Planning Commission – Virginia Brady - Neighborhoods of Lancaster is on the County website and will be on our read board.  LCPC completed the Green Infrastructure Element of the Envision document.  It is on the website and will be here also.

Official Map information is available at PSATS. 

The Bay Journal, by the Chesapeake Bay Alliance, will be on the read board.

PUBLIC COMMENT:

• Jackie Johns reported the Southern Regional police reports are from March; none is there for April.
• Amy Reis was present to let everyone know about the compliments on the Silver Mine Park she heard at Community Days.
• John Hickey commented on the Pequea Township news article in Sunday News May 17. 
• June Reynolds wanted an apology from Virginia Brady on behalf of her son.
• Tim Gilbert asked for Virginia Brady’s resignation.
• Supervisor, Joseph Terry attended an April meeting of the Southern Lancaster County Inter-Municipal Council made of thirteen municipalities in the southern end.  They are looking at insurance through Benecon, with Highmark PPO Blue, to obtain lower costs for insurance through a larger group.  There is a copy of an agreement to join the group which he passed along to the other Supervisors.

 

MEETING ADJOURNED:  Having no further business the meeting was adjourned at approximately 8:45 p.m.

 

                                                                        Respectfully submitted, Patsy L. Davis, Secretary

Minutes of the Pequea Township Board of Supervisors meeting held April 15, 2009 at

7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa.

17584

 

Present at the meeting were:       BOARD OF SUPERVISORS

                                                                  Virginia K. Brady, Chairperson

                                  Bruce G. Groff, Vice-Chairman

                                  Joseph P. Terry

Secretary-Treasurer, Patsy L. Davis

Zoning/Code Officer, Wes Bruckno

Others present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:

• The Conestoga Area Historical Society is featuring Pequea Township this year.  At the opening reception Thursday, April 16 there will be an 8 p.m. Gallery talk in Gundel Hall The History & Geology of the Pequea Silver Mine by Dr. Charles Scharnberger, retired professor Millersville University.  E.M. Herr has sponsored the exhibit.  It continues Saturdays and Sundays April 18 through December 13, 2009 from 1-4 p.m.

GUEST SPEAKER

• A Special presentation was given by Chris Haefner. He is the author of a book titled “The Silver! Mines!”

 

MINUTES OF THE PREVIOUS MEETING: Copies of the March 18, 2009 minutes are on the table.  Virginia Brady moved to approve the March 18, 2009 minutes as printed with the correction to #2 under Old Business adding the word “present” after most residents.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

SECRETARY TREASURER REPORT:   A copy of the bill list and financial report is on the table.  Virginia Brady moved to approve checks #6226 through #6294 of the General Fund, checks #1920 through #1933 of the Recreation Fund, check #614 of the Street Light Fund, checks #46 through #48 of the Park Donation Fund, and check #1099 of the Traffic Signal Fund.  Joseph Terry seconded the motion.  All voted in favor, none opposed. 

 

OLD BUSINESS:

1. Bruce Groff moved to appoint Robert Porterfield to the Pequea Township Planning Commission for the term to expire January 2010. There was no second to his motion.  Virginia Brady moved to appoint Fred Witmer to the Pequea Township Planning Commission for the term to expire January 2010.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
2. Discussed was the use of the township hallway on Election Day.  Joseph Terry moved to not allow distribution of political info in the hallway.  There was no second to his motion.  Bruce Groff moved to not allow any furniture in the hallway during the primary or general elections.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
3. Discussed were amendments to the Pequea Township Zoning Ordinance. The amendments now have been reviewed by the Pequea Township Planning Commission and the Lancaster County Planning Commission.  Joseph Terry moved to authorize the Township Solicitor to proceed with advertising for a Public Hearing.  There was no second to the motion.  Virginia Brady moved to table any action until the Pequea Township Planning Commission reviews the recommendations made by the Lancaster County Planning Commission.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
4. Shultz Road 25 mph – Virginia Brady moved to leave the speed limit at 35 mph on Shultz Road due to minimal housing and police enforcement issues.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
5. Heatherfield 18 Month Maintenance Guarantee – Virginia Brady moved to act on the notice to demand payment to Pequea Township for the sum of $43,350.00 and certify that this demand is made  because of the failure of Parkway Development Corp. C/O Keystone Custom Homes to correct deficiencies noted in storm drainage facilities in the development known as Heatherfield. Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

NEW BUSINESS:

1. Steel Fab Enterprises, Inc.- Letter of Credit – Virginia Brady moved to reduce the amount of the Letter of Credit for Steel Fab Enterprises to $5,000.00 on recommendation by the Township Engineer following an inspection of the required improvements. Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. Virginia Brady moved to approve Troop 105 Mother/Son Camp Out requested May 8, 2009 at Silver Mine Park.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
3. Virginia Brady moved to approve the distribution of the Lancaster County Free Prescription Discount cards from our Pequea Township office. Joseph Terry seconded the motion.  All voted in favor, none opposed.

 

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file.

Legal Liaison – Virginia Brady had no business to report.

Southern Regional Police Dept. – Work report and Police Commission meeting minutes are available on the table. In addition is the 2008 Annual Report. Officer Robert Fedor was present to give the monthly police report.

 

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission –  Meeting April 2, 2009.

Pequea Township EAC –  Chairperson, MaryAnn Robins gave a report of their Meeting held April 14, 2009. The Act 537 Plan update draft was reviewed.  Member, John Hickey added that they did vote at that meeting to drop the 537 Plan Update entirely.  Ms. Robins added that several inconsistencies were found in the documents provided to her that were completed by Gannett Fleming. Her findings follow other Pequea Township committee reviews also stating inconsistencies.  The minutes contain questions to the Supervisors  regarding costs for the 537 Plan Update.  Bruce Groff moved to drop the 537 Plan Update.  Joseph Terry seconded the motion.  When the vote was taken Bruce Groff and Joseph Terry voted yes.  The motion carried.  Virginia Brady did not vote.

Pequea Township Park & Recreation Board – Meeting April 8, 2009  Chairman, Harry Lehman added a thank you to Robert Porterfield for constructing the handicap fishing pier at the Silver Mine Park. 

Lancaster Inter-Municipal Committee – Virginia Brady reported that action is needed from Pequea Township regarding a proposed Body Art Ordinance by LIMC.  Virginia Brady moved to not participate in the joint LIMC Body Art Ordinance.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  May 28 dinner meeting will be held at the new Mariott.  Greenscapes was discussed at the April meeting.

Lancaster County Planning Commission – No report.

 

PUBLIC COMMENT:

• Resident, Russ Kauffman reported road safety concerns on W. Boehm’s Road; shrubbery needs trimmed at the corner and the gutter on the left side is very deep.  He also reported police enforcement issues; people are running the stop sign pulling out onto Route 272 and there was a grey truck pulling a wagon with no safety chains.  These problems will be addressed.

 

MEETING ADJOURNED:  Having no further business the meeting was adjourned at approximately 9:05 p.m.

 Respectfully submitted, Patsy L. Davis, Secretary

 

SATURDAY, MAY 16 FROM 8 AM TO 6 PM AND SUNDAY, MAY 17 FROM 1 PM TO 5 PM

SILVER MINE PARK PEQUEA TOWNSHIP

FREE ADMISSION

From New Danville go south 3.4 miles on Route 324 (Marticville Road).  Turn right onto Silver Mine Road.

FISHING DERBY

SATURDAY 8 AM TO 12 NOON

CHILDREN 12 AND UNDER

HANDICAP FISHING PIER - WHEELCHAIR ACCESSIBLE

SPONSERED BY PEQUEA VALLEY SPORTSMEN ASSOCIATION

……………………………….

NATIVE AMERICAN DANCE & MUSIC

……………………………….

FREE GUIDED TOURS OF SILVER MINE ALL WEEKEND

……………………………….

BID BRIGHT BOUNCE AND GIANT SLIDE

• LIVE MUSIC ALL WEEKEND.
• CHILDREN’S GAMES AND EVENTS THROUGHOUT THE WEEKEND.  MAKE A TAKE HOME CRAFT.
• MANY FIRE ENGINES ON DISPLAY.
• ANTIQUE CARS, BICYCLES, TRACTORS AND HIT & MISS ENGINES.
• BUILD YOUR OWN WOOD DUCK BOX PROVIDED BY DUCKS UNLIMITED.
• GOOD FOOD AT GREAT PRICES, HOMEMADE ICE CREAM, CHICKEN BBQ, AND MUCH MORE!
• HANDICAP PARKING AVAILABLE.

FREE ADMISSION

Sponsered by Pequea Township under the direction of the Pequea Township Park & Recreation Board.  Pequea Township Phone:  Monday - Friday 464-2322.

Minutes of the Pequea Township Board of Supervisors meeting held March 18, 2009 at 7:00 p.m. at the Pequea Township Building, 1028 Millwood Road, Willow Street, Pa.

 

Present at the meeting were:

BOARD OF SUPERVISORS

Virginia K. Brady, Chairperson

Bruce G. Groff, Vice-Chairman

Joseph P. Terry

Secretary-Treasurer, Patsy L. Davis

Zoning/Code Officer, Wes Bruckno

Others present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:

• Virginia Brady welcomed new Supervisor, Joseph P. Terry to the Board.
• In April there will be a special presentation by Chris Haefner, who was involved at the Silver Mines Park.  He has author of a book titled “The Silver Mines”!
• Bruce Groff apologized for the appearance of the meeting room.  The roadcrew are painting, installing new ceiling tiles and lights, and new insulation.
• Bruce Groff also welcomed Joseph Terry to the Board.

 

MINUTES OF THE PREVIOUS MEETING: Copies of the February 18, 2009 minutes are on the table. Virginia Brady moved to approve the February 18, 2009 minutes as printed.  Bruce Groff seconded the motion.  The vote was taken and Virginia Brady and Bruce Groff voted yes.  Joe Terry abstained from voting. 

SECRETARY TREASURER REPORT:   A copy of the bill list and financial report is on the table.  Virginia Brady moved to approve checks #6177 through #6225 of the General Fund, checks #1913 through #1919 of the Recreation Fund, check #613 of the Street Light Fund, and check #1098 of the Traffic Signal Fund.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

OLD BUSINESS:

1. Pequea Township EAC – Virginia Brady moved to appoint MaryAnn Robins to the Environmental Advisory Council(EAC).  Bruce Groff seconded the motion.  All voted in favor, none opposed. Virginia Brady moved to appoint MaryAnn Robins as Chairperson of the EAC.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. 537 Plan Update – Virginia Brady moved to appoint Joseph Terry as Supervisor member for the 537 Plan Committee.  Joseph Terry seconded the motion.  All voted in favor, none opposed.  Bruce Groff moved to appoint Joseph Terry to act as Chairman of the 537 Plan Committee.  Virginia Brady seconded the motion.  All voted in favor, none opposed.  Questions and comments were taken from the residents present on the 537 Plan update which includes a proposed OLDS ordinance for mandatory maintenance of on-lot systems. Most residents were not in favor of proceeding with mandatory maintenance.  Requested were documents from the study that was done showing proof of a health issue in Pequea Township to show that a mandatory maintenance program is needed.  Virginia Brady stated that a public hearing is needed and that information will be provided then. Mrs. Brady felt that enough facts have been gathered since 2007 and that as soon as Mr. Terry is brought up to date a hearing should be set.  Virginia Brady moved to set a date for a public hearing. Her motion died for lack of a second.  Supervisors, Joseph Terry and Bruce Groff felt that more study time from the Committee, now Chaired by Joseph Terry, is needed to provide answers to the many questions that have been raised by the residents.  Virginia Brady attempted a second motion to proceed with advertising a public hearing.  This motion died for lack of a second.  Bruce Groff requested that the new Chairperson of the Environmental Advisory Council (EAC), MaryAnn Robins, review the proposed 537 Plan update and that the EAC make a recommendation to the Board of Supervisors. 

NEW BUSINESS:

1. Heatherfield Development
2. The18 Month Maintenance Guarantee for Improvements, D004639 in the amount of $43,350.00 will expire 4/17/09 on the dedicated streets in Heatherfield.  A site inspection was done and noted were deficiencies in the stormwater boxes.  A letter was sent notifying the developer of the need to correct those problems before April 17, 2009.
3. Requested was release of the Letter of Credit in the amount of $14,399.00 for a 4-lot subdivision within Heatherfield Development. The 4 lots have been sold and the owners have completed their homes and all improvements by letter from Shauna Groff dated 3/11/09, project coordinator for Keystone Custom Homes, Lancaster Home Builders.    Virginia Brady moved to release the Letter of Credit D002887.  Bruce Groff seconded the motion.  The vote was taken and Virginia Brady and Bruce Groff voted yes.  Joseph Terry abstained from voting.
4. Virginia Brady moved to accept the resignation of Joseph P. Terry from the Pequea Township Planning Commission, term to expire January 2010.  Joseph Terry seconded the motion.  All voted in favor, none opposed. Virginia Brady moved to appoint Fred T. Witmer to that post. He submitted a resume for the office of Supervisor.   Joseph Terry commented that he did not receive the second resume from Robert Porterfield.  He would like to see both before deciding.  Her motion died for lack of a second.  Following debate from the floor the Supervisors decided to advertise the open position in Lancaster Newspapers. Virginia Brady moved to advertise.  Joseph Terry seconded the motion.  All voted in favor, none opposed.
5. Virginia Brady moved to acknowledge the petition submitted from Clifford L. & Nancy J. Charles to add 101.8 acres located at 2227 New Danville Pike to Pequea Township’s Ag Security Area and to forward the petition to Pequea Township Planning Commission and the Ag Security Committee for review.  Bruce Groff seconded the motion.  All voted in favor, none opposed.
6. Discussed was use of the township hallway on election day.  Tables are placed there by persons handing out political information causing a disruption for employees and others wanting to use facilities.  Joseph Terry called the election board for an answer.  They indicated an answer will be provided from their solicitor.  Wheelchair accessibility is impaired.  Reasonable restrictions may be imposed by the Pequea Township Supervisors.  Mr. Terry suggested waiting for all the information before making a decision on this issue.
7. Discussed was moving the voting location to one of the fire companies providing more parking and a larger facility.  On a Presidential election year the township building lacks enough parking.  Also discussed was splitting the voting district into more than one location in Pequea Township.

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file.  Mr. Bruckno added that a mandatory DEP Township-wide stormwater management program is required.  Mr. Bruckno will try to prepare this plan himself without engineering costs.

Legal Liaison – Virginia Brady already discussed under business items.

Southern Regional Police Dept. – Work report and Police Commission meeting minutes are available on the table.

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission –  Meeting March 5, 2009.

Pequea Township EAC – No Meeting March 10, 2009.

Pequea Township Park & Recreation Board – Meeting held March 11, 2009.  Harry Lehman added some business items. 

    Virginia Brady moved to approve Gabe Eshleman, Troop 146 to put up a split rail fence by the creek to prevent bikers and young children from falling into the creek as his Eagle Scout Project. Bruce Groff seconded the motion.  All voted in favor, none opposed.  This is the area before Box Elder Meadow.

     The handicapped pier will be started soon and be finished by Community Days.

     Approximately 50 trees were transplanted yesterday.  West Willow Fire Company will water the trees.

    Virginia Brady moved to approve Tomlinson Bomberger who chose Silver Mine Park for their Earth Day Project.  They will be doing the planting on the ledge of the big hill by the large parking lot.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

     Virginia Brady approved the Native American Committee to move forward on researching two possible grants from DCNR.  Joseph Terry seconded the motion.  All voted in favor, none opposed.

     Virginia Brady commented that there is a USDA grant available for floodplain conservation.  Mrs. Brady will provide a copy to the Township.

Lancaster Inter-Municipal Committee – Virginia Brady reported they are still working on a tattoo parlor ordinance.

Lancaster County Planning Commission – Virginia Brady reported that the Model Subdivision and Land Development Ordinance was given to PTPC for review.  LCPC will be forwarding a Historic Overlay for Townships.

 PUBLIC COMMENT:

1. Bob Dano thanked the roadcrew for the past snow removal job.  He reported that a resident, Ressy Wright, cleared snow on Chrissy Lane back over the hill.  He suggested she be thanked in the next Pequea Pulse.
2. Ken Adams requested that the Supervisors look at citizens request for variances be granted by the zoning officer rather than requiring them to go to a hearing. Wes Bruckno stated that the law does not allow that.  It will need to go to the State Legislature.

 

MEETING ADJOURNED:  The meeting was adjourned at approximately 8:30

Respectfully submitted,

Patsy L. Davis, Secretary

 

                                                            Minutes of the Pequea Township Board of

                                                            Supervisors meeting held February 18, 2009

                                                            at 7:00 p.m. at the Pequea Township Building,

                                                            1028 Millwood Road, Willow Street, Pa. 17584

 

Present at the meeting were:                  BOARD OF SUPERVISORS

                                                            Virginia K. Brady, Chairperson

                                                            Bruce G. Groff, Vice-Chairperson

Secretary-Treasurer, Patsy Davis

Others present:  Sign In Sheet Attached

 

ANNOUNCEMENTS:

• Zoning/Codes Officer, Wes Bruckno is not present tonight due to another meeting.  Mr. Bruckno has also been asked to judge the Lancaster County Science & Engineering Fair on March 24, 2009 at F&M College.

 

PUBLIC COMMENT:  A reasonable opportunity for public comment will be provided before the Board of Supervisors takes official action on an item. Public comment on items included on the agenda will be taken at the appropriate time.  Public comment on items not included on the agenda will be taken tonight.  Please come to the podium and limit your comments to five minutes so that others can speak if they wish.  Please give your name for the minutes.  The first and foremost priority of this meeting is to publicly conduct Pequea Township business.  In that effort, I sincerely ask everyone in attendance to stay focused on what is of best interest for our township and during that process be respectful towards other people’s comments, concerns and/or feelings.  Expression of personal feelings of disrespect or disruption of this meeting is not an option.

 

MINUTES OF THE PREVIOUS MEETING:  Copies of the January 21, 2009 and February 9, 2009 minutes are on the front table.  Virginia Brady moved to approve the January 21, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.  Virginia Brady moved to approve the February 9, 2009 minutes as printed.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

SECRETARY TREASURER REPORT:  A copy of the bill list and financial report

are on the table.  Virginia Brady moved to approve checks #6121 through #6176 of the General Fund, checks #1899 through #1912 of the Recreation Fund, check #612 of the Street Light Fund, and checks #1096 & #1097 of the Traffic Signal Fund.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

OLD BUSINESS:

1. Virginia Brady moved to forward the model Subdivision and Land Development Ordinance for municipalities from Lancaster County Planning Commission to Pequea Township Planning Commission for review and recommendation. Bruce Groff seconded the motion.  All voted in favor, none opposed.
2. No resumes were received for Pequea Township EAC.
3. Appointment Supervisor. Vacancy Chairperson, Carolyn French and Supervisors, Virginia Brady and Bruce Groff have 15 days starting February 18, 2009 to choose a new Supervisor.   The special meeting will be advertised.
4. 537 Plan Update – Virginia Brady thanked Ken Adams and the committee members who worked on the 537 Plan update and the draft OLDS ordinance.  Written comments from Mr. Adams and the committee will be forwarded to the township solicitor and Gannett Fleming. .

 

NEW BUSINESS:

1.        Mowing Silver Mine Park – Virginia Brady moved to approve the proposal submitted by Thomas Hodson for mowing areas of Silver Mine Park for the 2009 season.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

2.        2009 Pennsylvania Cleanup Program has been forwarded to the EAC and the Park Board.

3.        Virginia Brady moved to authorize Harry Lehman to use purchase orders up to the amount of $6500.00 signed by a Supervisor for 2009 Community Days.  Bruce Groff seconded the motion.  All voted in favor, none opposed. 

4.        Virginia Brady moved to authorize the cost of $1373.40 from the Park Donation Fund for a full back page ad in three papers in the Advertiser for advertising Community Day and a $50 Tag from Red Rose Signs for the banner dates.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

5.        Virginia Brady moved to authorize the National Multiple Sclerosis Bike Ride on roads in Pequea Township on July 18 & 19, 2009.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

 

DEPARTMENTAL REPORTS:

Roadcrew - Work report on file.

Zoning/Code Officer – Work report on file.

Legal Liaison – Virginia Brady

1.        Burning Ordinance – Virginia Brady commented that this will be finalized soon.  John Hickey, EAC added they are still meeting with Wes Bruckno next week on this.

2.        Stephen B. & Anna Z. King – Holding Tank Agreement – Virginia Brady moved to keep the Holding Tank Agreement as is and not require a new agreement.  Bruce Groff seconded the motion.  All voted in favor, none opposed.

3.        Amendments to Pequea Township Zoning Ordinance Steep Slope and Karst Hazard Districts – PTPC commented January 8, 2009 – LCPC will review and comment February 23, 2009.

 

Southern Regional Police Dept. – Work report on table.

 

ADVISORY BOARD REPORTS:

     Minutes of the advisory board’s are available on the table.

Pequea Township Planning Commission – No Meeting February 5, 2009.

Pequea Township EAC – No Meeting February 10, 2009.

Pequea Township Park & Recreation Board – Meeting held February 11, 2009.  Harry Lehman added that the new LIMC Park & Recreation map is available for residents.

Lancaster Inter-Municipal Committee – Virginia Brady commented that Sen. Mike Brubaker was a speaker at the meeting.  May 28, 2009 is the annual dinner meeting.

Lancaster County Planning Commission – Pequea Township’s zoning amendments will be reviewed February 23, 2009.

 

PUBLIC COMMENT:

1. John Hickey, EAC member, commented that they are still missing a third member and a Chairman.  Bruce Groff moved to appoint John Hickey as Chairman of the EAC.  The motion died for lack of a second.   Residents were requested to submit a short resume to serve on the EAC.

 

Having no further business the meeting was adjourned at approximately 8:00 p.m.

 

                                                            Respectfully submitted,

 

 

                                                            Patsy L. Davis, Secretary